Northwest Juniors Volleyball Club Tournaments

2011 Presidents Weekend Tournament

Hosted by Northwest Juniors VBC

February 19-21, 2011

THANK-YOU TO ALL WHO PARTICIPATED IN OUR 15TH ANNUAL TOURNAMENT!

FACILITY RULES ON FOOD AND DRINK

INFORMATION ON CHECK-IN AND THE COACHES MEETING:

For all teams, there is a check-in and a coaches meeting on Friday February 18th from 6:30 - 7:30 PM at the Headquarters Hotel: Seattle Airport Marriott  -- in the Snoqualmie Ballroom.  All teams must send a reliable representative to check-in and the coaches meeting.

At Check-in: We will issue you a tournament packet with one copy of your tournament handbook.  Rosters that coaches or club directors submitted into AES will be printed out ahead of time for your to verify and sign.  We will also collect your signed "Webpoint" USAV Rosters.  We will also ask that you submit a phone number on the Webpoint roster so that our Tournament Director can contact you throughout the tournament if needed.  These rosters will be distributed as follows:

• AES Rosters will go to each of the sites that you play at -- and verified by the Officials on-site

• Webpoint rosters will be held by the Tournament Director and turned into the Puget Sound Region office for verification after the event. 

• THESE ROSTERS MUST MATCH

Please Note: All coaches are required to carry their signed players' Medical Release Forms with them at all times during the tournament. You do not need to submit these forms at Check-In.

At the Coaches Meeting: The coaches meeting will begin at 7:30 PM -- please check in on time so that we can start the coaches meeting on time.  At the coach’s meeting, we will relay any scheduling changes that would not show on the published playing schedule and review facility rules.  The coaches meeting serves as every team's first warning regarding food, drink, and tournament rules.  Rule violations at the tournament will result in an immediate penalty.

Tournament Updates:

• 2/15: URGENT NOTICE CONCERNING THE U12'S TOURNAMENT: WE HAVE CHANGED THE VENUE AND START TIME.  The tournament will now be held at Kentlake High School and play will begin at 2:00 PM Sunday.  We apologize for the inconvenience, it was a decision made in the best interest of the participants when comparing Mattson JHS (3 courts, little playing area, no spectator or team area) to Kentlake High School (3 courts, nice high school gym, lobby/cafeteria area directly outside gym doors).  The gym became available starting at 1:00 PM and the change is for the better.  Doors open at 1:00 PM and teams will have access to the team area in the cafeteria.  Coaches Only are welcome to enter the gym to help with gym set-up.  Teams can enter the gym once the gym is set up and play will begin no sooner than 2:00 PM.  Sunday will be two rounds of pool (3-team pools at 2/3/4 then 5/6/7).  Monday will begin at 9AM with another 3-team pool (9/10/11) followed by single elimination playoffs at 12/1/2 and finals at 3 PM. [DIRECTIONS to Kentlake High School, 21401 SE Falcon Way (300th)/ Kent, WA 98042-5939]

• 2/11: PLEASE NOTE THAT PM WAVE WILL START AT 3:00 PM AT THE FIVE-12 COURTS ONLY TO ACCOMMODATE THE REDUCED PARKING AVAILABILITY.  PLEASE DO NOT ARRIVE AT THE FACILITY BEFORE 2:30 PM

• 1/30: U12's are now two-days (Sunday-Monday) with a reduced entry fee of $300.  Coaches meeting FOR U12'S will be held Sunday morning at 8:30 AM at Mattson MS.  Play will begin at 9:00 AM

• 1/30: Directors and Coaches: please update your rosters ASAP in AES (remember to perform a USAV Data Import first).

• 1/30: 16 Open/16 Club and 14 Open/14 Club teams have been selected and indicated on Registered Teams Page.

• 1/25: Fields have been  expanded or reduced to reflect court availability.  Final team counts are posted on the Registered Teams page.

Tournament Information:

Now in our 15th year, The 2011 President's Day Weekend Tournament has evolved into one of the best three-day tournament values in the Northwest.  Your entry fees are not paying for the rental of a big facility, convention center, or sport-court rentals -- we are one of the last great multi-site tournaments.  In attending the Northwest Juniors President's Day Weekend Tournament, you can expect to find quality competition for teams of all ages and skill levels.  This tournament will be held at various schools on over 24 courts in and around the South Seattle area (including Kent, Des Moines, Renton, Tukwila, Burien).  The tournament is a three-day wave progressive pool play format similar to that of a National Qualifier.  AM wave is from 8 AM - 2 PM, PM wave is from 2:30 - 8:30 PM.

This tournament provides an excellent opportunity for out of state teams to spend the three-day weekend in the great city of Seattle, playing volleyball against some of the best teams in the Northwest.   In this economy, it is also a great opportunity for U17 and U18 teams not able or unwilling to participate in the Las Vegas Invitational.   This event has been a huge success in years past and will offer great competition for all most groups at a reasonable price. With the increased popularity of the U16’s division over the past few years, this tournament will be the premier early season event for U16 teams in the Western United States.  The tournament format will be pool play on Saturday and Sunday with playoffs on Monday.  Every team is guaranteed a minimum of seven matches and play on all three days.  Play should continue no later than 5:00 p.m. on Monday, President’s Day, so plan accordingly. 

Note on seeding and divisions:

As in previous years, in the U14's and U16' age groups we will use region Power League rankings to determine which teams will be placed in the Open and Club Divisions. Teams should register for whichever division they think their team should be placed in.  We will seed these age groups top to bottom (1-64) and the top 32 teams will be placed in the Open, seeds 33-64 will be placed in the Club.  Exceptions are made when 3 or more teams from the same club are entered in the same age group.  Seeding in an inexact science, and we do our best to ensure teams are placed in the appropriate division and have a great experience.

Team limits by age group and Waves:

** For the U12's in this first year of competition, if we do not get a significant number of teams, it may be shortened to a 2-day tournament on Sunday-Monday.  If so, there will be a partial refund of entry fees.

For all teams, there is a check-in and a coaches meeting on Friday February 18th beginning at 6:30 pm at the Headquarters Hotel (Seattle Airport Marriott).  Rosters will be printed out ahead of time using information submitted by AES, but coaches will need to verify their rosters and submit a Webpoint Roster at check-in -- check-in will begin be from 6:30 - 7:30 PM and the coaches meeting will begin at 7:30.  All teams must send a reliable representative to check-in and the coaches meeting.   The coach’s meeting will relay any scheduling changes that would not show on the playing schedule.  We post the playing schedule on the website as a courtesy, with expectations that all teams will have a representative on-site at the coaches meeting.  In or efforts to go green, we ask coaches to print out and bring a copy of the tournament manual with them to the coaches meeting.  The most updated tournament information will be provided at the meeting, and coaches can make those changes at that time.

• All coaches are required to carry their signed players' Medical Release Forms with them at all times during the tournament. You do not need to submit these forms at Check-In. You may be asked to present these forms at any time during the event.

• All pool play matches will be 2/3 to 25 points with a 27 point cap.  Game 3 is to 15, no cap

• MOST Three team pools will play guaranteed 3 games to 25 with a 27 point cap.

• Playoffs will be 2/3 to 25, Game 3 to 15 -- with no caps in any games

• Officials are not provided during pool play, teams must supply a first referee, second referee, lines people, and scorekeeping crew

• R1 Officials will be not be provided on Saturday, but they will be provided Sunday and for Monday's playoffs (Monday only for 12's). 

• Event tees are provided by Fine Designs and will be available at most sites

Registration Information:

Entry Fees will be processed through Advanced Event Systems (AES) where you can pay online (beginning in early October) or send a check to "Northwest Juniors VBC".   We will begin taking registrations starting October 1, 2010.  Entry Deadline is January 10, 2011.  There are no refunds after January 11, 2011.

Entry Fee: $395, after January 11th - $450
* Please send only one check per club

**AES will be the website that is the choice of the USA JOVC Girls Championships, many qualifiers and regional tournaments around the nation for registering teams. Please Note: When Registering on AES, make sure to change the location to Washington in order to easily find our events. 

1. Go to Advanced Event Systems to register your team and club.

2. Click on Add Club if you are a new user. If you already have a password and username, skip to step 4. If not, fill out the club info and hit the submit button.

3. Next, fill out the Club Director info, creating a username and password and making sure to keep your username and password in an accessible spot for future use.

4. Enter your username and password and login.

5. If your are in a Webpoint region (like Puget Sound, Columbia Empire, & Evergreen) then you can easily import players and staff by using the USAV Data Import tab on the AES page under the Club Director Column.  You will simply enter your Webpoint Username and Password to import all active players and staff in the system.

6. If you are not from a Webpoint Region then you will need to manually enter or import players and staff.

7. Click on "Enter Events." Select "Washington". Select "2011 President's Weekend Tournament". Select "Register Teams" and follow the registration instructions.

8. Please note, we will not require a roster to be inputted in order for you to enter teams, however, teams must meet the roster requirements and roster deadline in order to participate in this event.  Final rosters are due by February 11, 2011.

Contact Information:

For questions about the 2011 President's Day Weekend Tournament, please contact our Tournament Director, Tony Miranda via email at tony@volleyballnw.com  or by phone at 425-497-1051 ext. 102

Maps & Directions to Playing Sites: 

These are confirmed sites for this year's President's Day Weekend Tournament.  We are trying to format the tournament so that certain divisions stay in the same sites all weekend. 

AM 16 Open/PM U18's (8 Courts, up to 32 teams)

• Kentwood High School (5 courts): 25800 - 164th Avenue SE, Covington, WA 98042-8248 [MAP]

• Chief Sealth High School (3 courts): 2600 SW Thistle St, Seattle, WA 98126 [MAP]

AM 14 Club/PM 14 Open (7 Courts, 28 teams)

• The Five 12 Courts (4 Courts); 1217 13th St. SE, Puyallup, WA 98372 [MAP]

• Auburn-Riverside High School (3 Courts); 501 Oravetz Road, Auburn, WA 98092 [MAP]

AM 16 Club/PM U15's (5 Courts, up to 20 teams)

• Highline Community College (6 Courts);  S. 240th Street & Pacific Highway S.,  Des Moines, WA 98198 [MAP]

Sunday/Monday 12's (3 Courts, up to 9 teams)

• Mattson MS (3 Courts): 16400 SE 251st Street, Covington, WA, 98042-5297 [MAP]

Northwest Juniors Volleyball Club: 15821 NE 8th St., Suite W-200 / Bellevue, WA 98008